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1. #New user email setup office 365 outlook settings how to
2. #New user email setup office 365 outlook settings verification
3. #New user email setup office 365 outlook settings password

The SPF record identifies which endpoints (servers) are allowed to send emails on behalf of the domain.īy default your SPF Record looks like this: v=spf1 include: ~all To prevent the mail from ending up in the spam folder, we will need to edit the SPF record. Use this address in your scanner or application as SMTP Address. The format of the value is pretty standard: # MX Record structure

#New user email setup office 365 outlook settings verification

It’s possible to use a certificate for authentication, but more common is to do the verification based on the public IP Address of the device. The next step is to configure the authentication that we want to use. Give the connector a recognizable name and leave the selected options on. Log in add your Exchange Admin Center and navigate to:Ĭlick on Add a connector to create a new connectorĪnd choose Your organization’s email server Note the IP Address, we will need that later. If you want to use SMTP Relay for your local multifunctional (scanner), then just open the browser and visit. To set up an SMTP Relay we first need to know the public IP Address of the network where the device is located. Featuresĭirect Send vs SMTP Relay Set up SMTP Relay in Office 365 SMTP Relay on the other hand can be used to send emails directly to external contacts, but only from networks (public IP addresses) that you have defined. You will need to scan it to your own mailbox, and in Outlook forward it to the external contact.īut the advantage is Direct Send is that you can use it also for third-party applications and it doesn’t require a static IP address for authentication. This means that you can’t scan a document and email it directly from the scanner to an external email address. Because both use the MX endpoint as an SMTP server address, but they both have their own use case.ĭirect Send in Office 365 is used to deliver email to only your internal mailboxes.

#New user email setup office 365 outlook settings how to

SMTP Relay vs Direct Send in Office 365īefore we take a look at how to set up SMTP Relay in Office 365, I first want to explain to you the difference between SMTP Relay and Direct Send. In this article, I will explain how you can set up an SMTP Relay in Office 365 and the difference between Direct Send and SMTP Relay. Protection is done based on your public IP Address(es), allowing only applications and devices from your network to use the SMTP Relay connection. Outgoing: SMTP - Relay, on the other hand, allows applications and devices to send email through your Exchange Online mail server. Incoming: IMAP - Port 993 if using SSL, Port 143 if using TLS/STARTTLS Incoming: POP - Port 995 if using SSL, Port 110 if using TLS/STARTTLS Server settings: SSL and/or TLS/STARTTLS encryption should be enabled.

#New user email setup office 365 outlook settings password

Select the "Advanced" tab and change the "Outgoing server (SMTP)" port to 587.Į-Mail login format: Fully qualified (username and password are both case-sensitive) Select "Use same settings as my incoming mail server." Select "My outgoing server (SMTP) requires authentication." On the Internet E-mail Settings window, select the "Outgoing Server" tab.

Password-Enter the password you set up for your e-mail account, and check "Remember Password" box.User Name-Enter your e-mail address, again.Outgoing mail server (SMTP)-Enter for your outgoing mail server.Incoming mail server-Enter for your incoming mail server.E-mail Address-Enter your e-mail address.Your Name-Enter your first and last name.On the POP and IMAP Account Settings window, enter your information as follows: On the Add Account window, select "Manual setup or additional server types" and click Next.įor your server type, select "POP or IMAP" and click Next. On the Account Settings window, click "New." Next, Click "Yes" if prompted to allow Outlook to make changes to your device, then click "Email Accounts." In Outlook, select "File" and click "Account Settings", then "Manage Profiles". You can use this reference to set up previous versions of Microsoft Outlook. These settings are also similar in other versions of Microsoft Outlook. This reference focuses on setting up Microsoft Office 365 Outlook.